The cursor will automatically move to the next occurence of two spaces. To replace these with a single space, click. The cursor will move to the first set of two spaces. To find the first occurence of two spaces, click. In the “Replace with” field, type: 1 space.īecause the spaces don’t appear as text, the Find and Replace dialog box will seem to be empty…but it isn’t. To find two spaces, in the “Find what” field, type: 2 spaces. Click the Replace tab at the top of the dialog box. To open the Find and Replace dialog box, on the Ribbon, click: and choose “Advanced Find…” Using Word’s Find and Replace feature, we can easily find these extra spaces and replace them with the formatting of our choice (single space, tab, or hard return). Or possibly we have a coworker who likes to separate ideas with several spaces instead of a tab or hard return. Perhaps we were taught to put two spaces between sentences and now need to update documents to have only one space. Use the Next and Previous arrows, just to the right of the pane tabs, to navigate through what Word found.There are several reasons we might need to find and replace spaces in Word.(It is important to use a lowercase p or l.) If there are not too many matches, Word displays them in the Navigation pane. To search for a paragraph mark, enter ^p to search for a line break, enter ^l. In the box at the top of the Navigation pane, enter the text for which you want to search.Word displays the Navigation task pane at the left side of the screen. If you are using Word 2010 or a later version, then the interface used for searching is different than in earlier versions of Word: Set other searching parameters, as desired.It is important to use a lowercase p or l.
Two of the most common characters you will find yourself searching for are paragraph marks and line breaks (sometimes called newline characters and inserted by pressing shift+enter). Word allows you to search not just for text, but also for special characters that normally do not print.
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